AI automation,
installed on your
side of the counter.
A Madison practice for small businesses: we set up Claude and the automation around it, train your staff on it, and support it every month after. Setup, training, support — that’s the whole offer.
The free consult
Ninety minutes at your business. We watch one real day of work and write down what AI would help with, what it wouldn’t, and what it would cost. Yours to keep either way.
Madison and Dane County. No cost, no obligation.
Given the same service,
people buy local.
AI is how the service
becomes the same.
A national chain’s edge was never craft — it was the back office. Automation now puts that back office inside a two-person shop. What the chain still can’t buy is the block you’re on.
Hands-on setup
We build it in your tools, not in a proposal. Two or three jobs automated properly - quoting, intake, follow-up - and running before we leave the building.
Training
Your people, your machines, your actual work. The goal is independence: the front desk can change it without calling us.
Ongoing support
A monthly check-in, a number that answers, and adjustments as the tools and the business move. You do not have to follow the field. We do.
Sample AI Agents for Small Businesses
See what is possible - three example agents we deploy to help small companies automate their most time-consuming work:
Customer Support Bot
Handles customer inquiries, FAQs, and issue triage automatically
- Answer common questions
- Route complex issues to support team
- Track request status
- Provide instant responses 24/7
Impact: Reduces support ticket volume by 60% and improves response time from hours to seconds
Sales Lead Qualifier
Qualifies and scores leads to help your sales team focus on high-value prospects
- Collect lead information automatically
- Score prospects based on fit
- Schedule follow-up calls
- Send personalized follow-ups
Impact: Increases sales team efficiency by 40% and improves conversion rate through better qualification
Invoice & Documentation Assistant
Automates document processing, invoicing, and record-keeping for your business
- Process invoices automatically
- Extract key data from documents
- Maintain organized records
- Generate reports on demand
Impact: Saves 8+ hours per week on admin work and reduces errors in financial documentation
| Business | What we usually automate first | What it gives back |
|---|---|---|
| Owner-operators — retail, trades, restaurants | Quotes, scheduling, no-show follow-up, ordering | Same-day answers to customers without staying late |
| Professional services — law, accounting, clinics | Intake, document summaries, first drafts, records | Billable hours back; nothing sent without your review |
| Nonprofits and community orgs | Grant reporting, donor letters, volunteer scheduling | Administrative capacity at a fraction of a hire |
| Solo founders | Inbox triage, proposals, bookkeeping prep | The four roles you’re worst at, off your desk |
“I don’t understand the value yet.”
That’s the normal starting point, and it’s why the first visit is free and ends in writing rather than a pitch. We watch one real day, then tell you plainly what AI would save you — in hours, on your work, not in general.
If the answer is “not much yet,” we say so. If it’s the six to twelve hours a week we usually find, that’s a part-time hire you never have to make — and you’ll have the list before you spend a dollar.
Frequently asked questions
What does a MadisonAIClinic engagement include?
Three things: hands-on setup, staff training, and ongoing support. We build the automation in your own tools — two or three jobs done properly, such as quoting, intake, or follow-up — train your staff to run it, then check in monthly as the tools and the business move. Setup, training, support: that’s the whole offer.
How much does AI automation cost for a small business?
It depends on which jobs we automate first, so we don’t publish a flat rate. Every engagement starts with the free 90-minute consult, which ends in a written estimate of the savings and the cost — yours to keep even if you decide not to go ahead.
What happens during the free consult?
Ninety minutes at your business. We watch one real day of work and write down what AI would help with, what it wouldn’t, and what it would cost. There’s no cost, no obligation, and no pitch — if the honest answer is “not much yet,” we say so.
Do I need in-house technical staff to use this?
No. Training is built for independence: the goal is that your front desk or staff can change the automation themselves without calling us back.
Which businesses is MadisonAIClinic for?
Owner-operators in retail, trades, and restaurants; professional services like law, accounting, and clinics; nonprofits and community organizations; and solo founders. Most engagements find six to twelve hours a week worth automating.
Where do you work?
Madison and Dane County, Wisconsin, on-site at your business.